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Constitution of The Association of Illinois Music Schools (AIMS)

Founded October 26, 1975

Article I - Name

The name of this Association shall be the Association of Illinois Music Schools (AIMS).

Article II - Purpose

It shall be the purpose of the Association to advance the cause of music in higher education generally and to improve the quality and program of the music educational system in Illinois through the promotion of cooperation between all colleges and universities and through the exercise of educational leadership.

Article III - Membership

Membership shall be open to all institutions of higher education in the state of Illinois.

Article IV - Officers

The officers of the Association shall be a President, a Vice President, and a Secretary. These officers shall be elected at the annual meeting for terms and duties specified in the Bylaws. The Executive Committee shall be composed of the officers of the Association and the Immediate Past President.

Article V - Meetings

The Association shall hold an annual meeting at a time and place to be set by the Executive Committee. The Executive Committee shall be further authorized to call other meetings of the Association when it considers such meetings necessary.

Article VI - Finance

To meet the expenses of the Association, an annual fee shall be paid by each institution in the amount to be fixed by the Association on recommendation of the Executive Committee. Any institution failing to pay its fee by the end of the Association's fiscal year shall be dropped from the rolls of the Association. The Executive Committee shall employ the necessary staff and authorize the necessary expenditures within the general program and budget appoved by the Association.

Article VII - The Bylaws

The Bylaws shall be authorized and shall contain the specific operating responsibilities of the Association.

Article VIII - Amendments

The Constitution of the Association may be amended by a two-thirds vote of the institutional representatives present and the voting at any annual meeting. The Bylaws may be amended by a simple majority vote at any official meeting of the Association. Proposed amendments to the constitution and/or Bylaws must be submitted to the membership in written form at least two weeks in advance of the meeting.


Bylaws of the Association of Illinois Music Schools (AIMS)

As Revised 1991

Article I - Authority

Upon the authority of the Constitution of the Illinois Association of Music Schools, these Bylaws are authorized as the rules of operation of the Association.

Article II - Organization

Section 1 - Officers

The officers of the Association, their duties, and terms of office shall be as follows:

A. The President
The President shall preside at the meetings of the Association and shall be Chairman of the Executive Committee. S/He shall appoint the personnel of the committees and shall be an ex-officio member of the same. S/He shall be elected by majority vote of the active members at the annual meeting of the Association. S/He shall serve for a term of two years and may be re-elected at the discretion of the membership.
B. The Vice President
The Vice President shall be responsible for the annual meeting program and shall arrange the details in consultation with the President and Executive Committee. S/He shall preside over the organization in the absence of the President and at such meetings as s/he may be assigned to preside over by the President. S/He shall serve for a term of two years and may be re-elected at the discretion of the membership.
C. The Secretary
The Secretary shall be responsible for the operation of the office of the Association. S/He shall provide a clearinghouse for all information concerning the Association. S/He shall keep a journal of all proceedings and make a full report to the membership. S/He shall be responsible for keeping accurate records of business of the Association and rendering a proper account of the receipts and expenditures of all monies. S/He shall be responsible for keeping the funds of the Association in a bank; these funds to be disbursed under the Secretary's authority. S/He shall be elected for a term of two years and may be re-elected at the discretion of the membership.
D. The Institutional Delegation
The three delegates will provide representation to the Executive Committee for the three major segments of higher education in Illinois:
  1. State-suppoted senior colleges and universities
  2. Private senior colleges and universities
  3. Two year colleges
One delegate will be elected by each of these three segments. The term of office shall be three years each, one delegate to be elected each year. Normally each delegate will serve on one of the commissions to act as liason with the Executive Committee.
Section 2 - The Exective Committee

The Executive Committee shall be composed of the offices of the Association, namely the President, the Vice President, the Secretary, and the Immediate Past Presidents of the Association, along with the three delegates of the Institutional Delegation. The Executive Committee shall have the authority to fill vacancies for unexpected terms in all offices until the next meeting of the Association. The Executive Committee shall also be responsible for the annual meeting, fixing its time and place. It shall have the authority to call additional meetings of the Association whenever necessary. It shall recommend the Association approval, any change in the amount of the annual dues for membership which shall be necessary for the operation of the Association's program, and the general act for the Association when it is not in session. A report of the Executive Committee actions and recommendations shall be made by the President of the Association.

Section 3 - Standing Committees
A. The Nominating Committee
The Nominating Committee shall be composed of three persons appointed by the President. In addition, the Immediate Past President of the Association will serve as ex-officio member of the committee. The Nominating Committee will be selected to represent the three major segments of higher education in Illinois:
  1. State-suppoted senior colleges and universities
  2. Private senior colleges and universities
  3. Two year colleges
The Nominating Committee shall serve at one annual meeting and no person shall succeed himself/herself for an additional term on the Nominating Committee. The Nominating Committee shall nominate the officers of the Association. The Committee shall have available to it the list of the music executives of the member institutions or their officially designated representatives. Only one representative of a member institution shall be eligible to serve as an officer. The Nominating Committee shall pay particular attention to the necessity for adequate representation from the various elements of the Association membership. Further nominations will be invited from the floor. The Nominating Committee shall meet and forward names of the candidates to the membership 30 days prior to the annual meeting.
B. The Commissions
The Commissions comprise the working units of the Association and are composed of member instututions' representatives on an overlapping three-year term basis in order to provide continuity in their concerns and assigned work.

Each Commission shall be composed of a chairperson appointed by the President and additional members appropriately representative of the Association's segments and the nature of the Commission's work. Such Commissions shall be approved and established by the Executive Committee and shall function under its control.
C. Other Committees
Other committees will be established on a need to exist basis.

Article III - Finance

The fiscal year of the Association shall begin on July 1. Each member institution shall pay $35.00 annual dues no later than four months after the beginning of the fiscal year. Non-payment of dues shall determine membership; in such a case an institution may be reinstated upon payment of current dues.

Article IV - Elections

Officers of the Association shall be elected at the annual meeting by a majority vote of institutional representatives present and voting. Each institution in good standing is entitled to one vote, to be cast by the administrator of the music unit or designee.