Constitution of The Association of Illinois
Music Schools (AIMS)
Founded October 26, 1975
Article I - Name
The name of this Association shall be the Association of
Illinois Music Schools (AIMS).
Article II - Purpose
It shall be the purpose of the Association to advance the
cause of music in higher education generally and to improve
the quality and program of the music educational system in
Illinois through the promotion of cooperation between all
colleges and universities and through the exercise of
educational leadership.
Article III - Membership
Membership shall be open to all institutions of higher
education in the state of Illinois.
Article IV - Officers
The officers of the Association shall be a President, a
Vice President, and a Secretary. These officers shall be
elected at the annual meeting for terms and duties specified
in the Bylaws. The Executive Committee shall be composed of
the officers of the Association and the Immediate Past
President.
Article V - Meetings
The Association shall hold an annual meeting at a time
and place to be set by the Executive Committee. The
Executive Committee shall be further authorized to call
other meetings of the Association when it considers such
meetings necessary.
Article VI - Finance
To meet the expenses of the Association, an annual fee
shall be paid by each institution in the amount to be fixed
by the Association on recommendation of the Executive
Committee. Any institution failing to pay its fee by the end
of the Association's fiscal year shall be dropped from the
rolls of the Association. The Executive Committee shall
employ the necessary staff and authorize the necessary
expenditures within the general program and budget appoved
by the Association.
Article VII - The Bylaws
The Bylaws shall be authorized and shall contain the
specific operating responsibilities of the Association.
Article VIII - Amendments
The Constitution of the Association may be amended by a
two-thirds vote of the institutional representatives present
and the voting at any annual meeting. The Bylaws may be
amended by a simple majority vote at any official meeting of
the Association. Proposed amendments to the constitution
and/or Bylaws must be submitted to the membership in written
form at least two weeks in advance of the meeting.
Bylaws of the Association of Illinois Music
Schools (AIMS)
As Revised 1991
Article I - Authority
Upon the authority of the Constitution of the Illinois
Association of Music Schools, these Bylaws are authorized as
the rules of operation of the Association.
Article II - Organization
Section 1 - Officers
The officers of the Association, their duties, and terms
of office shall be as follows:
A. The President
- The President shall preside at the meetings of the
Association and shall be Chairman of the Executive
Committee. S/He shall appoint the personnel of the
committees and shall be an ex-officio member of the same.
S/He shall be elected by majority vote of the active
members at the annual meeting of the Association. S/He
shall serve for a term of two years and may be re-elected
at the discretion of the membership.
B. The Vice President
- The Vice President shall be responsible for the
annual meeting program and shall arrange the details in
consultation with the President and Executive Committee.
S/He shall preside over the organization in the absence
of the President and at such meetings as s/he may be
assigned to preside over by the President. S/He shall
serve for a term of two years and may be re-elected at
the discretion of the membership.
C. The Secretary
- The Secretary shall be responsible for the operation
of the office of the Association. S/He shall provide a
clearinghouse for all information concerning the
Association. S/He shall keep a journal of all proceedings
and make a full report to the membership. S/He shall be
responsible for keeping accurate records of business of
the Association and rendering a proper account of the
receipts and expenditures of all monies. S/He shall be
responsible for keeping the funds of the Association in a
bank; these funds to be disbursed under the Secretary's
authority. S/He shall be elected for a term of two years
and may be re-elected at the discretion of the
membership.
D. The Institutional Delegation
- The three delegates will provide representation to
the Executive Committee for the three major segments of
higher education in Illinois:
- State-suppoted senior colleges and universities
- Private senior colleges and universities
- Two year colleges
- One delegate will be elected by each of these three
segments. The term of office shall be three years each,
one delegate to be elected each year. Normally each
delegate will serve on one of the commissions to act as
liason with the Executive Committee.
Section 2 - The Exective Committee
The Executive Committee shall be composed of the offices
of the Association, namely the President, the Vice
President, the Secretary, and the Immediate Past Presidents
of the Association, along with the three delegates of the
Institutional Delegation. The Executive Committee shall have
the authority to fill vacancies for unexpected terms in all
offices until the next meeting of the Association. The
Executive Committee shall also be responsible for the annual
meeting, fixing its time and place. It shall have the
authority to call additional meetings of the Association
whenever necessary. It shall recommend the Association
approval, any change in the amount of the annual dues for
membership which shall be necessary for the operation of the
Association's program, and the general act for the
Association when it is not in session. A report of the
Executive Committee actions and recommendations shall be
made by the President of the Association.
Section 3 - Standing Committees
A. The Nominating Committee
- The Nominating Committee shall be composed of three
persons appointed by the President. In addition, the
Immediate Past President of the Association will
serve as ex-officio member of the committee. The
Nominating Committee will be selected to represent the
three major segments of higher education in Illinois:
- State-suppoted senior colleges and universities
- Private senior colleges and universities
- Two year colleges
- The Nominating Committee shall serve at one annual
meeting and no person shall succeed himself/herself for
an additional term on the Nominating Committee. The
Nominating Committee shall nominate the officers of the
Association. The Committee shall have available to it the
list of the music executives of the member institutions
or their officially designated representatives. Only one
representative of a member institution shall be eligible
to serve as an officer. The Nominating Committee shall
pay particular attention to the necessity for adequate
representation from the various elements of the
Association membership. Further nominations will be
invited from the floor. The Nominating Committee shall
meet and forward names of the candidates to the
membership 30 days prior to the annual meeting.
B. The Commissions
- The Commissions comprise the working units of the
Association and are composed of member instututions'
representatives on an overlapping three-year term basis
in order to provide continuity in their concerns and
assigned work.
Each Commission shall be composed of a chairperson
appointed by the President and additional members
appropriately representative of the Association's
segments and the nature of the Commission's work. Such
Commissions shall be approved and established by the
Executive Committee and shall function under its
control.
C. Other Committees
- Other committees will be established on a need to
exist basis.
Article III - Finance
The fiscal year of the Association shall begin on July 1.
Each member institution shall pay $35.00 annual dues no
later than four months after the beginning of the fiscal
year. Non-payment of dues shall determine membership; in
such a case an institution may be reinstated upon payment of
current dues.
Article IV - Elections
Officers of the Association shall be elected at the
annual meeting by a majority vote of institutional
representatives present and voting. Each institution in good
standing is entitled to one vote, to be cast by the
administrator of the music unit or designee.
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